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Summary
of Volunteer Duties for the FOSL Spring, Summer, and
Fall Book Sales
The
Friends of Smyrna Library holds 3 weekend book sales
every year. They are:
- Spring:
Coincides with National Library Week in April (Saturday,
Sunday)
- Summer:
Two weeks after school starts back in August (Saturday,
Sunday)
- Fall:
Coincides with National Friends of Library Week in
October (Saturday, Sunday)
To
be successful, each FOSL book sale requires a combined
100 to 150 volunteer assignments (up to 15 per volunter
shift) to be staffed by volunteers before, during, and
after the book sale to sort/price books, setup the sale,
work the sale, and restock the FOSL Bookstore with leftover
inventory after the sale. We manage volunteer assignments
for each book sale shift with SignUpGenius.com. It's
easy to register with and pick the shift that is best
for the volunteer's schedule. Volunteers also receive
e-Mail/Text reminders 2 days before their shift.
FOSL
volunteer events are well-orgainzed so volunteers can
start as soon as they arrive. Below
is a summary of duties for each type of book sale volunteer
shift.
Book
Sorting/Pricing Shift Duties (Multiple Dates are
Scheduled Before Book Sale Weekend)
- Setup
book sorting tables
- Retrieve
book boxes from library storage
- Sort
and price dot books by types and genres
- Box
up priced books in labeled boxes
- Store
ready-to-sell book boxes in storage closet
- Put
away sorting tables
- Take
photos of consenting volunteers for FOSL social media
Book
Sale Setup Shift Duties (The Day Before the Book
Sale)
- Setup
book sale tables
- Organize
ready-to-sell book boxes by type and genre on tables
- Unpack
book boxes, fold box lids into the inside, and repack
books spine up with the spine text going in the same
direction so they are easy to read and shop
- Set-up
check-out area and include FOSL brochures and FOSL
logo merchandise for sale
- Hang
indoor and outdoor book sale signs
- Hang
indoor and outdoor book sale banners
- Hang
pricing sheets and Venmo App & PayPal payment
instructions
- Prepare
volunteer name tags and lanyards
- Label
book sale boxes with type and genre
- Enumerate
6 boxes (1 to 6) on the four box lid flaps for shoppers
to place books in if buying an amount that is hard
to carry around
- Take
photos of consenting volunteers for FOSL social media
Book
Sale Weekend Shift Duties
- Greet
shoppers as they arrive and explain the layout of
the book sale boxes and payment options
- Two
Cashiers (One must be a FOSL Board Member per shift)
will accept cash payments as well as confirm digital
payments on phones.
- Two
to Four Check-Out Helpers will calculate the shopper's
purchase price, assist shoppers paying with Venmo
or PayPal, and help bag the purchased books to ensure
a speedy check-out.
- Ensure
every shopper is thanked and receives either a FOSL
business card or brochure
- Consolidate
book boxes as inventory is sold and keep the books
organized every hour
- Restock
from book storage closet if more books need to be
put out once selling space is available.
- Take
photos of consenting volunteers for FOSL social media
** Please arrive 5 minutes before your scheduled shift.
A volunteer Name Tag (first name) and Lanyard will
be provided.
Post
Book Sale Book Sorting/Restocking Shift Duties (The
Day After the Book Sale)
- Price
dot books and stock FOSL Library Bookstore from leftover
book sale inventory
- Sort
and organize any remaining books for the next pop-up
sale
- Retrieve
recently donated books from library storage, (sort
if time permits), box, and store in book sale book
closet.
- Put
away book sale tables
- Tidy
up book sale meeting room
- Take
photos of consenting volunteers for FOSL social media
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